Registration and Confirmation
- Registrations will not be considered confirmed until payment has been received and processed. Non-payment or non-attendance will be treated as a cancellation.
Refund Policy
- You may request a refund if written notification is received by Sunday, 17 August 2025 (30 days before the event). Cancellations received after 17 August 2025 will not be eligible for a refund due to financial commitments and vendor agreements.
Non-attendance will be treated as a same-day cancellation and will not be eligible for a refund.
Cancellation by the Organizers
- If the Congress is cancelled due to circumstances beyond the organizers' control or for reasons related to delegate health and safety, the registration fee will be refunded after deducting expenses already incurred.
Accommodation
- The local committee will provide information on recommended hotels on the Congress website by June 2025. These recommendations are for guidance only. All accommodation arrangements, including bookings, changes, and cancellations, are the sole responsibility of the participants.
Disclaimer
- All details are correct at the time of publication. The Local Organizing Committee (LOC) reserves the right to change the program and social functions at any time without notice.
- Opinions expressed by authors in their abstracts and during their presentations are personal and do not necessarily reflect the opinions of the LOC.
Insurance
- Registration fees do not include insurance. Participants are strongly advised to secure personal insurance that covers travel, accommodation, and personal belongings. Neither Scientiae nor the Local committee will be held responsible for booking cancellations, regardless of the reason, including the cancellation or postponement of the Congress, nor for any theft or damage to personal items.
Photography
- By registering for the Congress, you acknowledge and consent to being photographed during the event. These photographs may be used for promotional purposes related to the Congress.
